Privacy Policy

Effective Date: 28 December 2025

X37V Racing operates the website https://www.x37vracing.com/ . We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, share, and protect your personal data when you visit our Website or purchase products from us, including where products are fulfilled and shipped directly from third-party manufacturers or suppliers (drop-shipping).

WHO WE ARE

X37V Racing is the data controller responsible for your personal data.

Contact Email: x37vracing@gmail.com

PERSONAL DATA WE COLLECT

We may collect and process the following personal data:

• Identity data, including name
• Contact data, including email address, telephone number, billing address, and delivery address
• Transaction data, including details of products purchased and order history
• Technical data, including IP address, browser type, device information, operating system, and usage data
• Marketing preferences, including consent and communication choices

Payment information is processed securely by third-party payment providers and is not stored by us.

HOW WE COLLECT YOUR DATA

We collect personal data when you:

• Place an order on our Website
• Contact us via forms or email
• Subscribe to newsletters or marketing communications
• Browse the Website using cookies and similar technologies

LAWFUL BASES FOR PROCESSING

Under UK GDPR, we process your personal data using the following lawful bases:

• Performance of a contract – to process orders, arrange fulfilment, and deliver products
• Legal obligation – to comply with legal, tax, and accounting requirements
• Legitimate interests – to operate and improve our business and Website
• Consent – for marketing communications and non-essential cookies

You may withdraw consent at any time.

HOW WE USE YOUR DATA

We use your personal data to:

• Process and fulfil customer orders
• Arrange delivery of products, including via third-party manufacturers or suppliers
• Communicate with you about your order or enquiries
• Manage payments and customer support
• Send marketing communications where consent has been provided
• Improve our Website, services, and customer experience
• Prevent fraud and maintain security

DROP-SHIPPING AND SHARING YOUR DATA

Some products sold on our Website are fulfilled using a drop-shipping model. This means products may be shipped directly to you from a third-party manufacturer or supplier.

To fulfil your order, we may share limited personal data with these fulfilment partners, including:

• Your name
• Delivery address
• Contact telephone number (if required by the courier)

This information is shared solely for the purpose of fulfilling and delivering your order. Our fulfilment partners act as data processors and are contractually required to:

• Use your personal data only to fulfil your order
• Keep your data secure
• Not use your data for marketing or any other purpose
• Delete your data once fulfilment is complete

We do not sell or permit reuse of your personal data.

INTERNATIONAL DATA TRANSFERS

Some manufacturers or fulfilment partners may be located outside the United Kingdom. Where personal data is transferred internationally, we ensure appropriate safeguards are in place, including UK-approved Standard Contractual Clauses, to protect your data.

COOKIES AND TRACKING TECHNOLOGIES

We use cookies and similar technologies to ensure the Website functions correctly and to analyse usage. Non-essential cookies are only placed with your consent through our cookie banner. You can manage or withdraw your cookie preferences at any time through your browser settings or the cookie banner.

DATA RETENTION

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

YOUR DATA PROTECTION RIGHTS

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure of your data
• Restrict processing of your data
• Object to processing
• Request data portability
• Withdraw consent at any time

To exercise your rights, contact us at x37vracing@gmail.com.

CHILDREN’S DATA

Our Website is not intended for children under the age of 13, and we do not knowingly collect personal data from children.

THIRD-PARTY LINKS

The Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

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